How To Entertain Guests Between Ceremony And Reception?

Planning a wedding involves carefully considering every aspect, including how to keep your guests entertained between the ceremony and reception. This in-between time can often leave guests feeling unsure of what to do or where to go.

Creating a sense of belonging and ensuring your guests feel included in the festivities is essential. In this guide, we will explore various ways to entertain your guests during this transitional period.

From hosting nibblies and cocktails to organizing games and activities, there are numerous options to consider. By incorporating these ideas, you can create a seamless and enjoyable experience for your guests, ensuring they feel welcomed and engaged throughout the entire celebration.

Key Takeaways

  • Incorporate lawn games or activities to encourage interaction and create a sense of belonging.
  • Provide clear and concise information about the schedule of events and any additional activities.
  • Create a signature cocktail menu and set up a beautifully styled grazing table with finger foods.
  • Arrange an immersive afternoon experience, such as a scavenger hunt or live outdoor concert, to keep guests engaged.

Transitioning From Ceremony to Reception

After the ceremony, it is important to smoothly transition guests from the ceremony location to the reception venue. This transition period can sometimes leave guests with a gap of time before the reception begins. To entertain a guest and engage during this time, consider incorporating lawn games or activities that encourage interaction and create a sense of belonging.

This could include games like cornhole or croquet, which provide a fun and casual atmosphere for guests to enjoy. Another option is to have a cocktail hour with live music or a DJ playing in the background, creating an inviting ambiance for guests to socialize and relax.

By providing entertainment and activities during the transition, you ensure that guests feel welcomed and included in the celebration from the moment they arrive at the wedding ceremony to the start of the reception.

Informing Your Guests

Informing Your Guests

To ensure a smooth transition between the ceremony and reception, it is essential to provide clear and concise information to your guests. Keeping your guests informed about the schedule of events and any additional activities will help them feel included and engaged throughout the day.

One effective way to do this is by creating personalized wedding itineraries that outline the timeline and highlight the different activities taking place. For example, a table with the following information can be a helpful visual aid:

Time Activity Location
4:00PM Cocktails Lawn
5:00PM Reception Wedding Venue
6:00PM Cake Cutting Wedding Venue

Hosting Nibblies and Cocktails

One way to keep your guests entertained between the ceremony and reception is by hosting a delightful spread of nibblies and cocktails. This will not only satisfy their hunger and thirst but also create a lively and festive atmosphere. Here are some ideas to make this experience memorable:

  • Create a signature cocktail menu that reflects the theme of your wedding. Offer a variety of options, including both alcoholic and non-alcoholic beverages.
  • Set up a beautifully styled grazing table with an assortment of finger foods, such as charcuterie, cheese, fruits, and bite-sized appetizers. This will allow guests to mingle and indulge in delicious nibbles.
  • Provide interactive cocktail stations where guests can personalize their drinks. Consider having a DIY martini or mimosa bar, complete with various mixers, garnishes, and fresh fruits.
  • Incorporate fun and engaging games or activities that tie in with the wedding theme. From lawn games like croquet or cornhole to trivia quizzes about the couple, these activities will keep guests entertained and encourage interaction.

Booking an Experience Afternoon to Entertain Guests

Arranging an immersive afternoon experience can be a captivating way to entertain wedding guests between the ceremony and reception. After the wedding ceremony, it is common for the wedding party to take photos, which can often leave guests waiting and looking for something to do. Entertain wedding guests with an immersive experience during this interlude.

Instead of leaving your guests idle, consider planning a fun and interactive activity to keep them engaged and entertained. Outdoor weddings provide the perfect opportunity to organize a scavenger hunt, where guests can explore the beautiful surroundings while searching for hidden treasures.

Alternatively, you could hire a wedding band to perform a live outdoor concert, creating a lively and festive atmosphere. By keeping your guests busy and happy during the afternoon, you will set the tone for an unforgettable evening reception. In the next section, we will explore the idea of turning your photo shoot into a picnic, combining relaxation and celebration seamlessly.

Turning Your Photo Shoot Into a Picnic

Turning Your Photo Shoot Into a Picnic

Transforming your photo shoot into a picnic creates a delightful and relaxed atmosphere for guests between the ceremony and reception. Here are some ideas to make this experience even more enjoyable:

  • Set up a beautifully decorated picnic table, complete with elegant tablecloths, floral centerpieces, and personalized place cards. This will make guests feel special and add a touch of sophistication to the picnic.
  • Plan some activities in advance to keep guests entertained. Hire a wedding photographer to capture candid moments and create lasting memories. Consider including wedding games like corn hole or a photo scavenger hunt to engage the guests and encourage interaction.
  • Offer light refreshments such as finger foods, sandwiches, and refreshing beverages. This will keep everyone energized and satisfied during the photo shoot.
  • Provide comfortable seating options like picnic blankets and cushions to create a cozy and welcoming atmosphere.

Organizing Games/Activities

To engage and entertain guests during the gap between the ceremony and reception, consider coordinating various games and activities. This not only ensures that your guests have a memorable experience on your wedding day but also adds a touch of fun to the overall wedding theme.

There are plenty of activities that can be organized depending on your preferences, budget, and the location of your wedding. For destination weddings or summer weddings, outdoor games like lawn bowling, croquet, or giant Jenga can be set up.

If you have a larger budget, you could even consider hiring a professional entertainer or setting up a photo booth for your guests to enjoy. Interactive games like trivia or a scavenger hunt can be a great way to involve your bridal party and keep your guests entertained. Remember to choose activities that align with your wedding theme and cater to the interests of your guests.

Hiring Entertainment for the In-Between Time

For an engaging and memorable experience during the gap between the ceremony and reception, consider hiring entertainment to keep your guests entertained. Here are some wedding reception entertainment ideas that will make the in-between time enjoyable for everyone:

  • Photo Booth: Set up a photo booth where guests can take fun pictures together. This will create lasting memories and provide entertainment for all ages.
  • Dance Floor Fun: Hire professional dancers to perform exciting dance routines. You can even invite guests to join in and learn a few moves themselves.
  • Signature Cocktails: Arrange for a mixologist to create unique signature cocktails for your guests to enjoy. This will not only keep them entertained but also add a touch of sophistication to the event.
  • Treasure Hunt: Organize a treasure hunt around the venue, where guests can search for hidden clues and win prizes. This interactive game will keep everyone engaged and excited.


Can We Bring Our Own Drinks and Snacks for the In-Between Time?

Yes, it is generally acceptable to bring your own drinks and snacks for the in-between time between the ceremony and reception. However, it is important to check with the venue or event coordinator for any specific rules or restrictions regarding outside food and beverages.

What Should We Wear for the In-Between Time?

When considering attire for the in-between time, it is essential to select garments that strike a balance between formality and comfort. Opt for elegant yet relaxed outfits that reflect the joyous occasion while allowing ample freedom of movement for mingling and enjoying the festivities.

Can We Bring Our Kids to the In-Between Activities?

Yes, it is appropriate to bring children to the in-between activities. However, it is essential to ensure that there are suitable entertainment options and supervision available for them to enjoy the event safely and comfortably.

Are There Any Restrictions or Guidelines for the Photo Shoot Turned Picnic?

When planning a photo shoot turned picnic for guests between the ceremony and reception, it is important to consider any restrictions or guidelines that may be in place. Ensuring compliance with venue rules and regulations will help create a seamless and enjoyable experience for everyone involved.

Can We Request Specific Games or Activities to Be Organized During the In-Between Time?

Yes, you can definitely request specific games or activities to be organized during the in-between time. It is important to communicate your preferences and ideas to the event planner or coordinator to ensure a fun and enjoyable experience for your guests.


In conclusion, there are several creative ways to entertain guests between the ceremony and reception. Whether it is hosting nibblies and cocktails, booking an experience afternoon, turning the photo shoot into a picnic, organizing games/activities, or hiring entertainment, there are plenty of options to keep guests engaged and entertained.

An interesting statistic to note is that according to a survey, 65% of wedding guests appreciate having activities or entertainment during the in-between time, making it a worthwhile investment for couples.

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